During an audit we would look at any disbursements from the Recorder’s Record Perpetuation fund for compliance with IC 36-2-7-10(f).
It is possible to pay wages from the Perpetuation fund as long as the wages are for work done for the preservation of records and the improvement record keeping systems and equipment. For example, if you have a part-time person scanning in documents for preservation, the hours they work scanning could be paid from the Perpetuation fund. During an audit we would be looking at the documentation the Recorder has to show that any compensation paid out of the Recorder’s Perpetuation fund was on the preservation of records. If a deputy can document the hours she works on the preservation of records, that portion of her wages could be paid from the Recorder’s Record Perpetuation fund. Since the fund is unappropriated no additional appropriation would be necessary.